Do my travelers need to create an account?

No. Travelers receive a magic link via email. One click and they’re in their personal portal — no password, no app download, no account setup required.

Is my travelers’ data secure?

Yes. All documents are stored with encryption at rest. Passport numbers are encrypted with AES-256-GCM. We use HTTPS everywhere and never share data with third parties.

Can I collaborate with other guides?

Absolutely. On Professional and Enterprise plans, you can invite other guides to collaborate on specific trips with customizable permissions.

What document types can travelers upload?

Travelers can upload PDF, JPEG, PNG, and HEIC files up to 20MB each — perfect for passport scans, visa forms, vaccination records, and insurance documents.

Are the e-signatures legally binding?

Yes. Each signature is captured with the signer’s IP address, timestamp, and a visual signature image, meeting electronic signature requirements in most jurisdictions.

Can I try Itinera before committing?

Yes. The Free plan lets you manage up to 3 active trips with up to 10 travelers each — no credit card required, no time limit.

Safari jeep overlooking the African savanna at golden hour

Built for professional tourist guides

Lead unforgettable journeys, we handle the logistics

Itinera is the all-in-one platform for managing group trips across borders — visas, documents, invoices, contracts, and traveler communication. So you can focus on what matters: the adventure.

Start Managing Trips Free See How It Works

Free forever planNo credit card needed

Countries Supported

Nationalities

Uptime

0-bit

Encryption

Your guides take travelers to the world's most breathtaking destinations

From African safaris to Asian temples, South American peaks to tropical islands — Itinera manages the complex logistics so every journey runs smoothly.

African savanna sunset with acacia trees and wildlife

Popular

East Africa Safari

Kenya · Tanzania · Uganda

Southeast Asia

Thailand · Vietnam · Cambodia

Machu Picchu ancient ruins in the Andes mountains of Peru

South America

Peru · Bolivia · Chile

Hot air balloons floating over golden savanna at dawn

Balloon Safaris

Serengeti · Masai Mara

Traditional boats on tropical waters in Southeast Asia

Island Hopping

Indonesia · Philippines

Itinera supports trips to 195+ countries with nationality-specific visa and document requirements

Elephant herd walking across the African savanna

“The world is a book, and those who do not travel read only one page.”

— Saint Augustine

Everything you need to run international group trips

From the moment a traveler books to the day they return home, Itinera handles every detail.

Multi-Country Itineraries

Plan trips with multiple country legs, each with its own dates, cities, and requirements. A single trip might include stops in Kenya, Tanzania, and Uganda — each with different visa requirements depending on your traveler's nationality.

Drag-and-drop leg reordering
Per-country document requirements
Save trips as reusable templates

Mount Kilimanjaro rising above the African plains

Kilimanjaro Trek — 3 Countries, 14 Days

Kenya → Tanzania → Uganda

Lioness resting on the savanna during a safari tour

Document Status

Passport scanApproved

Kenya e-VisaPending

Travel insuranceUploaded

Document Collection & Review

No more chasing travelers for passport copies over WhatsApp. Configure what each traveler needs, and they upload directly to their secure portal. Review, approve, or request changes with one click.

Nationality-specific requirements
Secure encrypted file storage
One-click approve or reject with notes

Visa Pipeline

Visual Kanban board to track every application from collection to approval.

Invoicing

Professional invoices with line items and payment tracking.

E-Signatures

Collect legally-binding contract signatures with IP and timestamp.

Real-Time Chat

Group and direct messaging with travelers, typing indicators included.

Zebra herd migrating across golden savanna grasslands

Managing 30 visa applications across 4 embassies used to take weeks

With Itinera's visual pipeline, you see every application's status at a glance. No more spreadsheets. No more lost emails.

Get your first trip set up in minutes

No complicated setup. No learning curve. Just the tools you already need.

Step 01

Create Your Trip

Set up your trip with country legs, dates, and destinations. Save as a template to reuse later.

Step 02

Set Requirements

Define what documents each traveler needs based on their nationality and your destinations.

Step 03

Invite Travelers

Travelers receive a magic link email and land on their personal portal to upload documents.

Step 04

Manage & Go

Review documents, track visas, send invoices, and communicate — all from one dashboard.

Two portals, one platform

Guides get a powerful dashboard. Travelers get a simple, beautiful portal.

Guide leading a safari group through the African bush

For Guides

Your command center for every trip

Dashboard with active trips, pending reviews, and deadlines

Visual Kanban for visa and permit application tracking

Professional invoicing with line items

Contract management with e-signature collection

Trip templates to reuse configurations

Invite collaborating guides with permissions

Travelers exploring lush rice terraces in Southeast Asia

For Travelers

Trip prep made effortless

Passwordless login via magic link — no setup needed

Clear checklist of every document needed

Drag-and-drop document upload with status updates

Real-time visa application status tracking

View and pay invoices online

Sign contracts with an easy digital signature pad

Giraffe silhouette against a vibrant African sunset

Simple, honest pricing

Start free and upgrade as your business grows.

Free

$0forever

For guides just getting started

Up to 3 active trips
Up to 10 travelers per trip
Document collection & review
Basic invoicing
Real-time messaging
500 MB file storage

Get Started Free

Professional

$29/month

For full-time professional guides

Unlimited active trips
Unlimited travelers
Visa pipeline Kanban board
Contract e-signatures
Trip templates
Invite collaborating guides
10 GB file storage
Priority support

Start Free Trial

Enterprise

$79/month

For tour companies and agencies

Everything in Professional
Unlimited collaborating guides
Custom branding
API access
50 GB file storage
Dedicated support
SSO / SAML
Custom integrations

Contact Sales

Trusted by guides worldwide

“I used to spend hours chasing travelers for passport copies. Now they upload everything to their portal and I can review it with one click. Itinera gave me my evenings back.”

Amara Okafor

Safari Guide, Kenya

“The visa pipeline saved my business. Tracking 30 applications across 4 embassies in a spreadsheet was a nightmare. Itinera made it visual and simple.”

Carlos Mendez

Adventure Tour Leader, Peru

“My travelers love the magic link login. No passwords to remember, no apps to download. They get their portal link, upload docs, and sign contracts in minutes.”

Linh Nguyen

Cultural Tour Guide, Vietnam

Frequently asked questions

Dramatic golden sunset over the African savanna with acacia trees

Ready to lead your next adventure?

Join guides managing trips across 50+ countries. Set up your first trip in under 5 minutes.

Start Managing Trips Free

Free forever plan available. No credit card required.